Paramount Inventories Ltd.
We are a professional independent inventory company, carrying out a fast and effective service. Covered with public liability and professional indemnity insurance.
One of the best ways to minimise the risk of disputes with tenants over the return of deposits at the end of the tenancy is to compile a comprehensive and clear inventory at the start of every tenancy.
This is where we come in....
We send a completed inventory report via email as a PDF, this independently drafted understanding reduces the need for expensive and unnecessary court action.
Tenancy Deposit Scheme
Since the introduction of the Tenancy Deposit Scheme in April 2007 all deposits taken for assured shorthold tenancies after that date must be registered with an approved scheme.
If a dispute occurs between a landlord and tenant regarding the return of the deposit the scheme will hold back the deposit until the dispute has been resolved.
A fully detailed, clear and independent inventory is therefore vital to prevent issues and disputes arising over the return of the deposit at the end of the tenancy.
Rapid Response Service
We are able to return reports within 24 hours enabling our clients to deal with any issues within the time limits imposed by the Tenancy Deposit Services.
Everything You Need
An Inventory is a detailed (visual and written) report of the condition of a property. It includes all the information, contents, fittings and fixtures of a property at the time of the inspection. An inventory should be carried out by an unbiased party. The inventory is a binding agreement between the landlord and the tenant when the document is signed. The report is compiled before a tenant moves into a property, and acts as protection for all parties involved in the lettings process.
INVENTORY CHECK IN
At check in, our clerks go through the previous inventory report with the incoming tenant or their rep taking care to explain and answer any questions. This is also a stage where any changes that have taken place in between the inventory and check in are noted. The report is signed off by both parties.
At check-in, the inventory will detail the current state of the property, including descriptions, age and condition of the fixtures, fittings and furnishing. This helps landlords and letting agents compare the state of the property at check-in and at check-out. Making sure the inventory is written in clear language and defines the terms used to report the condition or cleanliness of the items in the property. It must be clear enough for a third party to understand without them being present.
The NLA recommends that landlords or agents conduct a mid-term and check out/in inspection which can also help resolve any issues and avoid a dispute.
INVENTORY CHECK OUT
The Check Out report is a comparison between the original signed Inventory and the current condition of the property and takes place at the end of the tenancy.
TDS (Tenancy Deposit Scheme Say...
The Check-Out is a snapshot of the property at tenancy end. The report details the changes that have occurred during the course of the tenancy.
"In deciding any claim against a deposit for issues such as cleaning, damage or dilapidations, TDS considers all parties to a dispute are entitled to rely upon reasonably detailed check-in and check-out reports as being key documents recording the condition of the property at the start and end of the tenancy"
We do not require tenants to be present at the Check-Out but if requested they can be. Our clerks will use the original inventory, check-in, tenant amendments and any other relevant information while preparing the Check-Out.
Financial decisions relating to deductions will never be made by a Paramount Inventories Clerk. Only the Letting Agency/Landlord will have the full history of the property and be able to correctly determine depreciation and fair wear and tear. If requested, we will attempt to determine ‘Recommended Responsibility’ for changes that have occurred to the property. These recommendations will take into consideration the current state of the property, the original inventory, check- in, amendments and any other supporting documentation provided to us prior to the Check-Out. However, because we will not have the full history of the property, ultimately the final decision will be made by the Managing Agent and/or the Landlord.
A Check-Out should be produced as close to the end of tenancy as possible. We encourage our clients to schedule Paramount Inventories Ltd to be the first contractor to enter the property after the tenant has vacated. This is always best to be the day after the tenancy end date.
FITNESS FOR HUMAN HABITATION
The Act applies to the social and private rented sectors and makes it clear that landlords must ensure that their property, including any common parts of the building, is fit for human habitation at the beginning of the tenancy and throughout.
To achieve that, landlords will need to make sure that their property is free of hazards which are so serious that the dwelling is not reasonably suitable for occupation in that condition. Most landlords take their responsibility seriously and do this already.
Where a landlord fails to do so, the tenant has the right to take action in the courts for breach of contract on the grounds that the property is unfit for human habitation. The remedies available to the tenant are an order by the court requiring the landlord to take action to reduce or remove the hazard, and / or damages to compensate them for having to live in a property which was not fit for human habitation.